You or anyone who needs to take a look at the report would then know which section they should be looking for just by how you organized them.įinally, there is the issue of documentation. It’s just so much easier to divide a report if you merge cells after every section and then filling it with corresponding colors. This would pretty much guarantee that the data would be lost and there might even be times when you can no longer recover them.Īnother reason why you would want to merge cells is uniformity and organization. What you should never do is merge cells that already have data sets in them. Of course, this would be predicated on the fact that the cells are empty, in the first place. When you merge cells, you are basically taking a multitude of empty cells that are only crowding the place. Firstly, there is the matter of presentation. So if you like your presentation to look neat and tidy, this might be something worth looking into.Īll right, so if you are looking for reasons why you would want to merge cells or what you could possibly achieve by bothering to merge cells, let’s get to it. More often than not, though, merging cells in a spreadsheet is more about being organized. It can have a different meaning to those who are using it to send an invoice compared to those who are using it to keep track of certain data sets. However, to merge cells can mean different things depending on what you are using it for. Every industry makes use of it, from the food industry with their POS systems to accounting firms, for obvious reasons. It is actually fairly easy to merge cells in a spreadsheet software tool and it is also a rather common practice. This purpose can be anything, from labels to just one giant marker for the report. It’s basically the equivalent of absorbing individual spaces on the spreadsheet that have been divided so that it can be used for only one purpose. Simply put, to merge cells is to make multiple cells in a row or column or both into just one cell. What Does it Mean to Merge Cells in Spreadsheets?
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